Minutes of the Annual General Meeting of the Gordonian
Association held in Robert Gordon’s College on Tuesday
16th June 2009
Present: Those subscribing the sederunt book. The
President, Mr John Mowat, was in the Chair.
1. Apologies:
The Secretary intimated that he had received apologies
for absence from Howard Smith, Alan Mclean, Dr John
Davidson,
Tony Dawson and Douglas Johnston.
2. Minutes of the Annual General Meeting held on 17th
June 2008:
The minutes of this meeting, having been previously
circulated, were taken as read and approved as a true
record on the motion of Mr Alan Innes, seconded by Ms
Frances Loughrey and there were no matters arising.
3. Annual Report:
The President of the Association read out his annual
report and a copy of the report is appended to these
minutes herewith.
His report was accepted by the meeting and there were
no matters arising.
4. Annual Accounts
The Treasurer, Mr Bews, presented the accounts for the
financial year ended 31st December 2008.
The accounts had previously been discussed by the
Finance Committee and the Executive Committee.
The accounts showed a net deficit of £6,321 against a
surplus of £9,357 for year ended 31st December 2008.
This was mainly due to a loss on the sale of investments
of £7,056
compared to a gain in the previous year of £4219 and by
the one-off release in 2007 of an old accrual for the
costs of printing and distributing the Pelican magazine
of £5411.
Net current assets had increased from £151,570 to
£153,108
There were no matters arising and the accounts
were approved on the motion of Mr Dalgarno, seconded
by Mr Dawson.
5. Membership Subscriptions
The Secretary advised that membership subscriptions
had been discussed by the Executive Committee at their
meeting on 23rd February where it had been proposed
that the subscription for life membership of the
Association
should be increased to £120
with a corresponding increase in the subscription for
ten-year membership. The President, Mr Mowat and
Secretary, Mr Bews had subsequently met with Mr
Leggate, the College Secretary, to discuss this proposal
and it had been
agreed that for ease of administration the subscription
for life membership
should be £117 and £78 for ten-year membership.
The Executive Committee, at their meeting on 8th June,
had agreed these rates and had recommended that a
proposal to
increase the subscriptions be put before the 2009 AGM
Mr Bews accordingly tabled a proposal that the
subscription for life membership of the Association be
increased to £117
and that the subscription for ten-year membership be
increased to £78.
The proposal was seconded by Mr Eddie and carried
without a vote.
6. Election of Officials
The following officials were elected:
President:
Mr Colin Manders was proposed by Mr John Mowat and
seconded by Mr Fred Dalgarno.
There being no other nominations Mr Manders was duly
elected
Mr Manders was then presented with the chain of office
by retiring President Mr Mowat.
Mr Manders said that he was delighted and honoured to
be asked to become President of the Association.
He thanked John Mowat for all his hard work during his
Presidency and said that he was looking forward to his
two years in office.
Senior and Junior Vice-Presidents:
Mr Howard Smith and Mr Robert Ruddiman were
proposed as Senior and Junior Vice-presidents
respectively on the motion of Mr Manders seconded by
Mr Innes.
There being no other nominations, both Mr Smith and Mr
Ruddiman were duly elected.
Secretary and Treasurer, Magazine Convenor and
Entertainments Secretary:
Mr George Bews, Mr Alan Innes and Miss Laura Pike
were proposed for these positions respectively on the
motion of Mr Mowat seconded by Mr Manders.
There being no other nominations, Mr Bews, Mr Innes
and Miss Pike were duly elected.
Representatives on the Playingfields Committee:
President, Mr Manders and Senior Vice-President, Mr
Smith were proposed on the motion of Mr Eddie,
seconded by Miss Laura Pike There being no other
nominations Mr Manders and Mr Smith were duly elected.
Auditors
The firm of Bower and Smith was proposed as the
Asssociation’s auditors on the motion of Mr Mowat
seconded by Mr Dalgarno
Executive Committee
Mr Bews advised the meeting that Tony Dawson, Graeme
McKay, Colin McLeod and Andrew Davidson were all due
to retire from the Committee having completed four
years in office and that Fiona Jeffrey had resigned from
the Committee.
He further advised that Ken Eddie, Andrew Lowden,
David Rennie and Robin Whyte had all indicated a
willingness to serve on the Committee and on the
motion of Mr Manders, seconded by Mr Dawson, they
were duly elected.
It was agreed that the unfilled vacancy on the Committee
be remitted to the Executive for further discussion
There being no other business the meeting closed at
8.30pm