Etchingham & Fontridge Cricket Club

Adopted on the 20th April 2006

The club will be called ETCHINGHAM AND FONTRIDGE CRICKET CLUB and will be affiliated to the SUSSEX CRICKET BOARD.

The aims and objectives of the club will be:
·         To offer coaching and competitive opportunities in CRICKET
·         Further the cricket development of local boys and girls
·         To promote the club within the local community
·         To manage the ETCHINGHAM CRICKET CLUB FACILITIES
·         To ensure a duty of care to all members of the club
·         To provide all its services in a way that is fair to everyone
·         To ensure that all present and future members receive fair and equal treatment.
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Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
·         Full member
·         Family member
·         Associate member
·         Junior member
·         Life member.

Membership feeswill be set annually and agreed by the Management Committee.
Fees will be paid: annually on the 1^st of April.

The officers of the club will be:
·         President
·         Chair
·         Vice Chair
·         Honorary Secretary
·         Treasurer
·         Fixtures Secretary
·         Publicity Officer
·         Youth Liaison
·         Facilities Manager
·         Club Captain

Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-election.

CLICK HERE for details of current Officers of the Club.
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The club will be managed through the Management Committee consisting of:
CHAIR, VICE CHAIR, HONORARY SECRETARY, TREASURER AND CLUB CAPTAIN. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than SIX MEETINGS per year.
The quorum required for business to be agreed at Management Committee meetings will be: THREE members of the Management Committee.

In furtherance of the objectives but not otherwise the Management Committee may exercise the following powers:
·         Power to adopt new policy, codes of conduct and rules that affect the organization of the club

·         Power to raise funds and to invite and receive contributions provided that in raising funds the Management Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law

·         Power to buy, take on lease or in exchange any property necessary for the achievement of the objectives and to maintain and equip it for use

·         Power subject to any consents required by law to sell, lease or dispose of all or any part of the property of the Club

·         Power subject to any consents required by law to borrow money and to charge all or any part of the property of the Club with repayment of the money so borrowed

·         Power to employ such staff (who shall not be members of the Management Committee) as are necessary for the proper pursuit of the Objectives and to make all reasonable and necessary provision for the Payment of pensions and superannuation for staff and their dependants

·         Power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objectives or of similar charitable purposes and to exchange information and advice with them

·         Power to establish or support any charitable trust, associations or institutions formed for all or any of the objectives

·         Power to appoint and constitute such advisory committees as the Management Committee may think fit

·         Power to do all such other lawful things as are necessary for the achievement of the objectives

·         Power to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

·         The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action or suspension or discipline following such hearings.

All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31 MARCH.
A certified statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus one other defined officer.
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Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days' notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Election of officers is to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be a minimum of 5 members
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within TWENTY days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within TEN days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within TEN days of the Secretary receiving the appeal.
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resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objectives similar to the objectives of the Club as the members of the Club may determine or failing that shall be applied for some other charitable purpose.

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

ETCHINGHAM AND FONTRIDGE CRICKET CLUB hereby adopts and accepts this constitution as a current operating guide regulating the actions of members. Dated 20th April 2006